For your better orientation when working with the ITscope purchasing board, we have compiled a small glossary for you. Below, you will find detailed explanations of the most important terms related to the topic ‘purchasing in ITscope’.

 

PURCHASING BOARD

Term

Explanation

Purchasing board

The purchasing board in ITscope is the superordinate concept of the entire purchasing area for your company. It can be accessed through the tab “Purchasing” in the main menu on the left.

(Shopping) cart

The superordinate purchasing board is divided into multiple (shopping) carts. The “General cart” is designed to be used by all users in your company. In addition, you may create as many shopping carts as you would like. Learn more about how to divide your purchasing board into multiple carts for your individual needs.

Supplier card

When adding articles to you shopping cart, they are allocated to the supplier that you have selected by default. Each cart thus contains one supplier card per supplier. Each of these cards may contain one or more items. You can see from the supplier card which items are allocated to which supplier. You can modify this allocation anytime by dragging and dropping an item into a different supplier card, by selecting a different supplier through the price selection menu, or by selecting a different supplier through the “Sources of supply” tab in the context menu on the right.

Price selection menu

The price selection menu expands upon click on the price of a shopping cart item. From here, you may switch the supply source considering stock levels, list prices and quoted prices.

Supplier / Distributor / Supply source

The terms “Supplier”, Distributor” and “Supply source” identify the company that you can purchase articles from, and are used synonymously across the ITscope platform.

Article

An article in your cart is a product distinctly identifiable by EAN, SKU or ITscope ID.

Item

An article can exist as multiple items (also: “positions”, “demand positions” or “order positions”) within one single cart or order, making it possible for your to send the same article to different customers with the same order.

General cart

The general cart is designed to be used by all users in your company and is constantly visible to anyone.

My carts

The filter “My carts” on top of the General cart lets you display those carts only that you are in charge of. The “General cart” is always part of this selection. Apart from that, all carts may be filtered by “Assigned user” and their archive status (under “All carts”).

Create cart

You can add a new shopping cart by clicking the button “Create cart”.

Prepared orders

Each shopping cart has a middle column labeled “Prepared orders”. In this column, you can prepare your orders for final submission to the distributor. You may determine delivery address or mode of dispatch (e. g. partial delivery and dropshipment), and double-check your order once again.

Placed orders

Each shopping cart has a column “Placed orders” on the right side. In this column, you can see the status of all your orders (e.g. “Dispatched”, “Arrived” or “Invoiced”) unless they are archived. Simply drag & drop your prepared orders from the middle column into this field to place them.

Archived orders

Placed orders can be hidden by clicking on the “Archive” button. These orders won’t be displayed in the “Placed orders” column any longer. However, you may access your archived orders anytime through the search bar.

Quick access

 

The quick access area is located underneath the main menu on the left side of the platform and may be configured according to your requirements. Collections, quotes, shopping carts and cart items can be viewed at discretion in this section. Articles can furthermore easily be added to a shopping cart in the quick access area by drag & drop.

 

PRICE OPTIMISATZION

Term

Explanation

Manually

The optimization modeManually” reflects the allocation of items to the supply source as initially defined by you when adding them to your cart. If you manually change the supplier of an item, this will be reflected in the manual optimization.

Best price partner

Optimizing for “Best price partner” allocates all items to those suppliers that you have registered a partnership with in the system. Items that are not available from your partners remain allocated manually.

Best price

This optimization mode is analogue to “Best price partner” with the difference that items are allocated independent of you partner status.

Minimum sources

This optimization mode tries to minimise the number of supply sources. Your partners are given priority while also non-partners are accepted as a fallback option.

 

PRICE INQUIRIES

Term

Explanation

Price inquiry

A price inquiry accrues when you inquire prices for one or more items in your shopping cart from one or more suppliers. Your quote partner may return a price quote per inquired item in response to your request.

As soon as you have started a price inquiry, you will see the status “Price inquired” next to these positions in your cart.

Quote

A quote accrues when a supplier enters a price per item in response your price inquiry.

Quote(s) received / Quote(s) available

This status indicated that you have received one or more quotes in response to a price inquiry.

Add quote partner

The button “Add quote partner” lets you invite your contact persons from the distribution to give you a quote for certain items that you would like to negotiate a special price for. Your quote partner will be informed by e-mail that you have sent them a price inquiry.

Undo price inquiry

The button “Undo price inquiry” lets you withdraw your price inquiry.

 

PLACING ORDERS

Term

Explanation

Prepare order

By dragging and dropping a supplier card from your shopping cart to the middle column “Prepared orders”, you are setting up your order for final placement. In this column, you can determine further details regarding your order (e.g. delivery address and mode of dispatch) and double-check your order. Moving a supplier card to “Prepared orders” can alternatively been done by clicking on the button “Prepare order” on the supplier card in the shopping cart.

Order preview

As soon as a supplier card is in the column “Prepared orders”, it becomes an order preview. To eventually place an order, it has to be moved to the “Placed orders” column on the right of the cart.

This supplier has no order service.

You will receive this notification if a supplier has not activated the eService ‘orders’, meaning that you cannot order with this distributor directly online in ITscope.

The eService “Place order” is only available after you have registered your partnership.  

This notification indicates that a certain supplier only accepts orders from registered customers. You may configure your partnership by clicking on the “Companies” tab in the main menu on the left. Simply click on the “Add to my network” button on the respective supplier’s line, add your customer number, and confirm by clicking “Add to network”.

You don’t have sufficient rights to place an order.

This notification is issued if the ‘order’ right has not been activated for you. To receive order permissions, please consult your ITscope admin resp. the owner of your ITscope company account.

 

CONTEXT AREA

Term

Explanation

Context area

The context area in ITscope is located on the right side of the platform and may be expanded or collapsed when needed. It is composed of the tabs “Activities”, “Sources of supply”, “Source details”, “Product details” and “Price inquiry details”, and provides detailed, contextual information about the items in your shopping carts, distributors and price inquiries.

Activities

The “Activities” stream displays all activities that have taken place in relation to a selected shopping cart. When clicking on specific supplier card, only those activities concerning the card in question are displayed.

Sources of supply

All distributors that have a certain article in stock are listed under the “Sources of supply” tab. If you have received a price quote in response to a price inquiry, these prices will be displayed on top of the remaining sources of supply.

Source details

Source details” provides detailed information regarding the supplier that is currently allocated to an item.

Product details

The tab “Product details” offers an overview of article properties, article numbers and data sheets.

Price inquiry details

The current state of a price inquiry can be viewed under “price inquiry details”. Also you can exchange information with your quote partner.

Note: This page has been translated with the Google Translation Service.

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